Purchase Order Management in SAP MM



Purchase Order Creation in SAP MM



SAP R/3 Path : SAP Easy Access : Logistics : Materials Management : Purchasing : Master Data : Material Master : Maintain

T-Code: MM01(Create), MM03(Display), MM02(Change), MM06(Delete), MMAM (Change Material type), OMS2(Create Mat. Type), OMS3(Create Industry Sector), MMRR(Create and assign Number Range)

Related Tables : MARA, MARC(Plant Specific data), MARD(S.Loc specific data)
How to create a Purchase Order


Step 1) Execute transaction code ME21N, Enter vendor, material number, quantity and unit of measureand Press ENTER to confirm the data entered.

Purchase order is now populated from purchase info record and material master, and vendor master data. 


In below screenshot ,1 and 2 were populated from PIR, while 3 was populated from vendor master.

Default texts populated via PIR - Info record PO text and Info record note (Text in this field is the same as in our info recod.)

Step 2)
1.   You can see that PO contains several tabs at header level

Other tabs contain information about Org Data, Import, Additional Data, Partners, Communication, Address, Texts, Conditions, Delivery/Invoice information.

 Step 3)
payment terms here (like =0D06 – pymt 30 days after delivery)

Step 4)
Org data holds the information on the purchasing org, purchasing grp and comp code. You could choose another p.grp if you needed to.

Other tabs
  • In Conditions tab - data about prices and conditions on header level.
  • Texts tab - maintain header level texts.
  • Address tab - vendor address data.
  • In the Additional Data tab - Collective number and VAT number of vendor. 
At the item level contains additional info on items

  • Material data tab - info about vendor, mat number, batch, vendor batch, EAN code etc. Some of the data is populated from PIR.
  • delivery tab - set delivery tolerance percentages (over and under delivery), set delivery status, delivery remainder settings and other information.
  • Invoice tab - info on invoice related data and a field "Tax" 
  • Conditions tab - specify conditions on item level.
  • Delivery address – our company address, change to get material delivered elsewhere.

  • Confirmation tab - data specific for the item confirmation control and rejection indicator.

When all the data is accurate we can save the purchase order.

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