How to Maintain and config Purchase Info Record in SAP

Purchase Info Record in SAP MM

SAP Path : SAP Easy Access : Logistics : Materials Management : Purchasing : Master Data : Source List : Maintain

T-Code: ME11(Create), ME13(Display), ME12(Change), ME15(Delete)

ME1L - Vendor wise PIR Report

ME1M - Material Wise PIR Report

ME1W - Material Group wise PIR Report

ME1P - PO Price History Wise PIR Report

ME1E - Quotation History wise PIR Report

Related Tables : EINA, EINE

Q. What is a Purchase Info Record in SAP?
A. Purchase Info Record is information about terms for purchasing a specific material from a vendor. It is  maintained for vendor and material combination and may contain data of pricing conditions, over and underdelivery limits, planned delivery date of goods and availability period.

Q. What are the Procurement types in info record?
A. There are 4 types of PIR

• Standard - A standard PIR contains information for standard PO. The PIR can be created for material and service with or without master data.
• Subcontracting - A subcontracting PIR contains ordering info for subcontracting orders.
• Pipeline - A pipeline PIR contains information of a vendor's commodity that is supplied through a pipeline  (for example, oil or water) or by similar way(for example, electricity). 
• Consignment - A consignment PIR contains information of a material that vendors keeps at their own cost on the customer's premises. The customer is charged when they withdraw the stock for consumption at the vendor's price maintained in PIR.

Process to create a Purchase Info Record

PIR can be created for each type of procurement, and are processed using the T-Code ME11.

Step 1)

1. Execute transaction ME11 and Eter Vendor/Material, purchasing org and/or Plant.
2. Select info category for desired procurement type and Press ENTER to proceed to the next screen.

Step 2) Here you give information on PIR General Data.This info is maintained for all procurement types (Standard, Subcontracting, Pipeline and Consignment).

1. Reminders : 3 fields indicate remainders to be issued to vendor. -Ve value indicate that the vendor should be prior to quotation /delivery date.
2. Vendor Material No./ Group: Material number/Group used by the vendor for this material.
3. Sales person: Name of contact person.
4. Telephone: phone number of  vendor
5. Return agreement: this can indicate if goods can be returned and refunds available.
6. Order unit: unit in which this material is handled by vendor.
7. Certificate cat: type of certificate issued by the vendor for this material.
8. Country of origin: country where material is produced.

Now we can click the button Purch. Org. Data 1 to be transferred to the screen for entering P.Org dependent Info.

Step 3) This view is different for each procurement type. We have chosen Standard Type.

1. Planned del time: days in which the material delivery is planned.
2. P.grp: purchasing group mentioned in material master lessons.
3. Standard qty: standard purchase qty for material.
4. Minimum qty: do not allow procurement of a qty less than stated here.
5. Maximum qty: we do not want to purchase more than this qty at a time.
6. Net price: net price of material per unit.
7. Incoterm: trading and delivery terms.

Step 4) Press the Condition button.

The next screen is used to maintain pricing condition and  you can see, price entered on the previous screen was transferred to below screen.

Step 5) Standard texts for this mat and vendor combination can be defined in Text view.

Now Save the PIR